The Office of the Queens County District Attorney (QDA) is seeking an Administrative Coordinator to assist the Director of the Law Enforcement Officer WitnessesUnit (LEOW), who is responsible for obtaining, reviewing, and distributing police officer disciplinary records to both the Criminal and Supreme Court Divisions.

The Director works with QDA attorneys and Information Technology staff, as well as police officers from the New York City Police Department and various other agencies throughout New York State (NYS), to enhance document sharing practices required under NYS criminal practice discovery laws. This position offers the unique opportunity to work on dynamic issues involving discovery and police disciplinary records.

Tasks assigned will include, but are not limited to:

• Providing administrative support to the Director of LEOW
• Receiving and evaluating internal requests for documents
• Maintaining various databases that track the request, receipt, and distribution of documents
• Communicating with QDA staff and external partner agencies to ensure the receipt of documents necessary for attorneys to certify compliance with discovery laws
• Assisting the Director of LEOW in preparation for meetings with the NYPD and other agencies
• Under the supervision of the Director, performing civil lawsuit searches on state and federal websites including NYSCEF, WebCivil, and PACER, and tracking caselaw on LexisNexis and Westlaw
• Reviewing and redacting highly sensitive documents, including PDFs, audio files, and video files
• Conducting preliminary review of judges’ orders to produce disciplinary records to identify information such as date of order, date materials are due for production, types of materials to be produced, and other similar information, and liaising with the ADAs to ensure compliance
• Preparing materials for training manuals, classes, and litigation
• Performing clerical and related duties, as needed, including answering phones, taking messages, faxing, scanning and copying
• Maintaining a LEOW calendar to track daily assignments of LEOW staff and ensuring coverage is assigned for all required tasks
• Performing other related duties as assigned to support the Director of LEOW

Preferred Education and Qualification Requirements:

A Bachelor’s Degree with a focus on criminal justice or related education and/or experience is preferred.  All candidates must have at least a high school diploma or its educational equivalent.

Preference will be given to candidates with previous experience as a paralegal, legal assistant or other work in the criminal justice field.

Must have excellent written and verbal communication skills, demonstrate the ability to interact with attorneys, staff, police officers, and outside agencies in a professional manner, and have the ability to multi-task in a fast-paced environment with competing demands. Strong attention to detail and a proactive approach, including strong follow-up skills, accuracy, and the ability to meet deadlines is also required. Adherence to stringent requirements regarding legal records management, data protection, and privacy/confidentiality is required. The Administrative Coordinator must have a working knowledge of Microsoft Office products including Outlook, Word, and Excel. Experience with the federal courts’ PACER website is also preferred.

Application Information:

Salary Range: $62,000 - $67,000 (commensurate with experience)

Comprehensive benefits including, but not limited to, health insurance, deferred compensation, and NYC pension.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

To apply, please submit a cover letter and resume, by clicking the link below: